Volunteer
Quilt Plano cannot exist without volunteers. There are many types of positions available before, during, and after the show. Look at the list of available positions below and select your best fit!
We need you, your spouse, your children, and your neighbors!
Volunteers who work at least four hours are given free admission to one day of the show and also receive a commemorative charm.
All members of the Guild must volunteer for four hours of show-related work, either before or during the show, to gain free admittance. There is no free or reduced admission for Guild Members who are not working.
Current Sign-up Sheets
| Title | Date | Open Spots | |
|---|---|---|---|
| Tuesday - Quilt Plano 2024 | August 6, 2024 | 32 | View & sign-up for Tuesday - Quilt Plano 2024 |
| Wednesday - Quilt Plano 2024 | August 7, 2024 | 9 | View & sign-up for Wednesday - Quilt Plano 2024 |
| Thursday - Quilt Plano 2024 | August 8, 2024 | 15 | View & sign-up for Thursday - Quilt Plano 2024 |
| Friday - Quilt Plano 2024 | August 9, 2024 | 81 | View & sign-up for Friday - Quilt Plano 2024 |
| Saturday - Quilt Plano 2024 | August 10, 2024 | 145 | View & sign-up for Saturday - Quilt Plano 2024 |
There is an opportunity for everyone, whether you prefer a sit-down job or walking around, talking to the public or being in the background. Shifts are available from Wednesday through Saturday.
Click on the titles below to see a description of each volunteer position.
Admissions
- Sitting.
- Handling money.
- Making change.
- Processing credit card payments.
Demos/Workshops
- Mostly a sitting position.
- Greet show attendees.
- Answer questions about the demos.
- Help attendees figure out the map of the Event Center.
- Assist the demo teachers if they need help.
- Direct attendees to the correct room for their chosen demo.
- Provide safety for the teachers’ materials that are left in the three rooms.
- Keep the doors locked when we are not there.
Hang Signs and Ribbons
- Standing and walking.
- Hang signs on rows in the showroom, QUID signs on quilts, and other signs as directed throughout the Plano Event Center.
- After judges have finished with an area, hang ribbons on the quilts.
- This requires a lot of attention to detail – we must not put ribbons on the wrong quilts.
Hospitality
- Sitting position in-between hours for duties to start.
- Greet members as they enter to proceed to their volunteer position.
- Tell volunteer where their duty is in the building or who to contact for further information.
- Indicate on the sign-in sheet where they need to initial.
- Remind them to sign out when they leave.
- Hold all purses (numbered tag for purse and for member) on the back table.
- Retrieve all purses as needed.
- Remind members to take with them the following if needed: Kleenex, phone, chap stick, keys, money/credit card.
- Fill out on black board where there are openings for the day.
- Direct any unassigned volunteer to a duty.
- If there are volunteer door prizes, have the members fill out a ticket.
- Announce and present volunteer door prizes.
- Make sure all volunteers attach a “Volunteer" button to their clothing.
- Hand out charms to volunteers.
- SMILE!
Information and Safety
- Slow walking position, mostly through the Vendors areas.
- Wear a fluorescent vest provided by the Guild.
- Your presence is meant as a deterrent to shoplifting. Do not approach guests regarding wrongdoing but call Police instead (Plano Police will be in the building).
- Other security may staff the exit doors to stamp guests’ hand if they want to leave for lunch or go to their car and return to the show on the same day.
Lunches
- Mainly sitting.
- Responsible for counting the lunches you receive from the Plano Center.
- Make sure the count agrees with our number of lunches.
- Check off on the list as each member picks up their lunch.
- Runners will deliver lunches to vendors.
Membership Table
- Sitting position.
- Greeting the public along the entry to the show.
- Handout bookmarks.
- Invite attendees to visit the guild for a meeting.
- Provide entry form for them to join.
- Provide pens and papers to customers to fill out forms to join. Have a money box to accept payment by cash, check, or credit card.
- Take photos of new members for the directory.
Mini Auction and Bag Check
- Sitting position.
- Greeting attendees.
- Registration and handing out Bid Numbers
- Handling money in the form of Cash, Credit Cards and Checks..
Programs Table
- Sitting position.
- Share responsibilities with the Membership table
- Talk with guests about the various programs we have at our Guild meetings.
- Point out the projects made during the classes provided by teachers.
Quilt Angels
- Standing and walking position.
- Wear white gloves and apron provided by the Guild.
- Walk among the hanging quilts to answer any questions.
- Lift the corner of the quilt so guests can see the back of the quilt if they wish.
- Make sure guests do not touch quilts.
Quilt Check-In
- For volunteers working the check-in table:
- Check in quilts as they are delivered, compare to list, remind people of when to pick up, give to storage room volunteers.
- For volunteers delivering quilts to the storage room:
- As quilts are ready for storage room, place in category order on tables, see that label cards are placed in one direction, ready for pick up the next morning to deliver to exhibit room.
- Specific directions will be provided at turn-in time.
Quilt Give-Back
- Volunteers sit at table to check forms and call for quilts
- Volunteers pick up quilts for the front tables
- All help arrange the quilts on the tables before give-back is started
- Specific directions will be provided at give-back time.
Raffle Quilt Table and Announcers
- Sitting position.
- Handling money in the form of Cash, Credit Cards and Checks.
- Sell raffle tickets at $1 each, or six for $5.
- Answer any questions about our raffle quilt.
Set-Up/Hang Quilts
- Lots of standing and movement.
- Handling quilts while wearing white gloves
- Hanging quilts with new system – NO CLIMBING LADDERS.
Special Exhibits
- Standing and walking position.
- Explaining the variety of speakers that have been teaching workshops.
- Showing off the display of the completed work done by members.
- Explain and answer questions.
- Explain techniques used by the Art Quilters of Plano and their separate group meetings.
Take Down Quilts
- Lots of standing and movement.
- Handling quilts while wearing white gloves.
- Taking down quilts with new system – NO CLIMBING LADDERS.
Vendor Check-In
- Mainly sitting position.
- Responsible for checking in Sponsors on Wednesday.
- Give each Sponsor their Welcome packet.
- Direct them to their booth location.
- Answer any questions they may have.
- Responsible for checking in Vendors on Thursday.
- Give each Vendor their Welcome packet.
- Direct them to their booth location.
- Answer any questions they may have.
Vendor Relief
- Very little physical labor, sitting and standing.
- Responsible for checking with Vendors to see if they need a bathroom or lunch break.
- Stay in their booth while they are gone.
Volunteer Parking
For more information about volunteering, contact Dolores Williams.